Apply on Indeed: https://ca.indeed.com/job/operations-admin-coordinator-a5775ad79486dcb7
Or email us careers@velocitybolting.com

‍ About Velocity Bolting

‍ Velocity Bolting is a high-growth engineered products company based in Vancouver, British Columbia. We solve the hardest bolting challenges in the world by developing innovative mechanical solutions for critical applications where joint integrity, reliability, and performance matter.

‍ We’re a gritty startup, but we’re past the “idea stage.” We have real product–market fit, customers around the world, and growing traction across multiple industries. Our work sits at the intersection of engineering, manufacturing, and real-world industrial application - where problems are hard, constraints are real, and solutions actually matter.

As we grow, we’re focused on building a team that:

• Works collaboratively to solve complex problems

• Cares about building a sustainable, long-term business

• Takes pride in doing high-quality work

• Genuinely enjoys working together along the way

This is not a grind-for-the-sake-of-grinding culture. We believe in working hard on meaningful problems, supporting each other, and building something we’re proud of together.

About the Role

We’re hiring an Operations & Admin Coordinator to work directly with our senior leadership team and help drive the day-to-day execution of our fast growing company.

This role is designed for an organized, detail-oriented professional who wants to take real ownership of the administrative backbone of a fast-growing company. You’ll work across grants management, purchasing, shipping coordination, procedure development, and general business administration. You keep the engine running so the rest of the team can focus on growth.

If you’re someone who gets satisfaction from keeping things organized, closing loops, and building systems that actually work, this role is for you.

How This Role Actually Works

This is not a passive support role. You won’t be waiting around for perfectly defined tasks or detailed instructions.

In this role, you’ll be expected to:

• Take ownership of workstreams and see them through end to end

• Follow up, close loops, and keep things moving without being prompted

• Ask good questions, learn quickly, and apply what you learn

• Balance multiple priorities and make smart tradeoffs as things move fast

You’ll have guidance and support, but success in this role comes from initiative, reliability, and follow-through. If you enjoy checking things off, improving how work gets done, and being trusted with real responsibility, you’ll thrive here.

What You’ll Do

You’ll be the operational and administrative core of the business: owning key functions end-to-end, with real accountability for outcomes.

Grants & Funding

• Own grant applications end-to-end, from identifying opportunities through drafting and submission

• Manage awarded grants including timelines, reimbursement claims, documentation, and compliance reporting

• Coordinate with program officers, consultants, and internal team members to keep grant deliverables on track

Business & Admin Execution

• Handle financial admin tasks including invoicing, purchase orders, expense tracking, and documentation

• Keep internal systems, documents, and processes organized and up to date

• Take on ad hoc projects that help unblock the team and keep the business moving

Purchasing & Shipping

• Issue and manage purchase orders, track approvals, and maintain accurate procurement records

• Coordinate inbound and outbound shipments, including freight bookings, customs documentation, and carrier coordination

• Follow up with suppliers and logistics partners to ensure on-time delivery and resolve issues proactively

Procedure Development

• Document and standardize internal processes to create repeatable, scalable workflows

• Identify gaps in how we operate and propose practical improvements

• Build and maintain Standard Operating Procedures (SOPs) that help the team operate consistently as we scale

What else?

• You’ll have real latitude to put your stamp on how things work here. Think our purchasing process could be smarter? Build the system. See an opportunity to streamline how we handle grant reporting? Own it. Notice something that’s slowing the team down? Fix it.

Who This Role Is For

This role is a strong fit if you:

• Want to learn quickly by doing real, meaningful work

• Are a doer: you take initiative, follow through, and get things across the finish line

• Can prioritize well and manage your time in a fast-moving environment

• Are excited by variety and don’t need a perfectly defined box

You’ll be working directly with the whole team on a daily basis, which means high exposure, fast feedback, and a steep learning curve.

Education & Background

• You have completed (or are about to complete) post-secondary education

• We value diverse educational backgrounds - the most important thing is that you’ve shown commitment, follow-through, and the ability to learn. A background in business administration, operations, finance, or a related field may be helpful, but it is not required.

Culture & Values

We care deeply about the culture we’re building and are intentional about who we bring into the business.

We’re looking for someone who brings:

• Authenticity – you show up as yourself

• Kindness – you treat teammates, partners, and clients with respect

• Excellence – you care about doing things well

• Integrity – doing the right thing, even when no one is watching

You’ll be joining a collaborative, supportive team that values trust, communication, and shared momentum.

Work Setup

• Hybrid role (office and home)

• Expectation to be in the office three days a week

• Office location: Vancouver (Mount Pleasant)

Compensation

• Compensation: $55,000 - $65,000, negotiable based on experience and fit

• Meaningful profit sharing based on company and individual performance

Benefits & Perks

• Health Spending Account with Excess Medical Benefits (go get a massage)

• Flexible work schedule (want to flex your hours? Cool)

• Hybrid work environment

• Opportunity for rapid learning and growth

• Direct mentorship and daily collaboration with the senior leadership team

• Be part of a fast-growing team that has meaningful global opportunity

Why This Role

• Hands-on exposure to every part of a growing startup

• Real ownership and responsibility - not busywork

• A role that will evolve and expand as the business scales

• An opportunity to build skills, confidence, and momentum early in your career

If you’re looking for a slow, narrowly defined role, this probably isn’t it. If you want to learn fast, contribute meaningfully, and help build something real, we’d love to hear from you.